Welcome to the PBS LearningMedia Station Admin Guide

PBS LearningMedia, a partnership of PBS and WGBH Education Foundation, provides PreK-12 teachers with free access to trusted, classroom-ready digital learning experiences to engage students in exploring curriculum concepts that align to national and state standards. PBS LearningMedia offers your station a national framework for local educational engagement while extending your brand and content to classrooms across the United States. 

The PBS LearningMedia Station Guide illustrates the features available to you that allow you to program content on your station homepage, manage users, and run reports, creating an easily recognizable website that is unique to your station. We will begin by showing the logging in process, followed by a quick guide on image and text requirements, then demonstrate how to program content such as news, events, and featured collections. Lastly, we'll cover how to manage users and run reports. 

Getting started

The PBS LearningMedia administrative console is where you can add media, create resources, and customize your station site. This section shows you how to log in to the PBS LearningMedia site and access the admin console.

If you do not have a PBS LearningMedia account, learn how to create one.

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If you do not see the Admin button, check your role in PBS LearningMedia. You need to be assigned a role that has administrative rights in order to access the administrative space. Ask your admin point of contact about access.

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Media and text guidelines

Follow the guidelines outlined in the table below to be sure you are adding all the right content to your station site.

Media Guidelines Example (click images to enlarge)
Station logo 

Pulled from Station Manager. If you have access to the Station Manager console and want to change your logos yourself, please see below to learn where each logo surfaces on your site.

  • Color Logo appears in:
    • top navigation on all secondary pages (e.g. a resource page)
    • station dropdown menu at the top of all pages and at the bottom of the homepage
  • White logo appears in:
    • top navigation on the homepage

Logos cannot be modified in PBS LearningMedia. If you do not have access to Station Manager, click here to request changes to your logo

 Color logo, top navigation

Color logo, station dropdown menu and bottom of homepage

White logo, top navigation of homepage

Social Media IconsThese are currently being pulled from the PBS.org database. Click here to request changes to your social media icons

Open Area 
  • Submit your image at 784 pixels wide by 400 pixels high
  • Image displays at 392x200
  • Text should be embedded in image
  • Leave 30px padding around text on image
  • Title: Maximum 30 characters, including spaces
  • Call to Action: Maximum 30 characters, including spaces
  • Description: Maximum 350 characters, including spaces. This can be used instead of an image.

Promotional Section
  • Submit an image that is 800 pixels wide by 320 pixels high
  • Image displays at 400x160
  • A short headline should be embedded in image
  • Leave 30px padding around text on image
  • Description: Maximum 350 characters, including spaces
  • Call to Action: Maximum 30 characters, including spaces

Featured Collections 
  • Submit an image that is 400 pixels wide by 400 pixels high
  • Up to 12 images allowed

Station sections

As your station's admin or editor, you can customize your station PBS LearningMedia website to reflect your local presence in your community and provide an easily recognizable website that is unique to your station. The following sections can be modified and customized to reflect your own style:

The station admin guide also offers step-by-step instructions on how to:

Station module

The station module is two identical versions of a strip of content that persists at the top and the bottom of your website. It is accessible at the top by hovering over your station logo and includes:

All sections can be customized in the Site section of the PBS LearningMedia CMS

Events

The Events section is a place where you can highlight your station or community's upcoming local events. Events are programmed by national PBS, however, stations can overwrite and add one or more events that are locally relevant. You can add an unlimited number of events in this area but the station module will display a maximum of four (4) events in chronological order at a time. When an event expires, it is automatically removed from the list. If you choose not to populate this section, national events programmed by the team at PBS appear in this space. National events do not display in the CMS but will be overwritten by your own events and, likewise, will replace any of your events that have expired or been deleted. The label for this section on your station is Teacher Events.

Example

How to add Events

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Open Area

The open area of the station module is intended to highlight a featured event, news item, corporate sponsorship, advertisement, or anything else you want to call out. The open area can be presented as a graphic or in text form. You can program more than one item in this area, however, only one item displays on your site at a time.

Example

How to program the Open Area

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Promotional Section

The promotional section of your homepage is where you can highlight your station's events. If no events are scheduled here, the space defaults to national promotional items that are added by PBS. You can overwrite all items in this area with your own local items. Although you can program several items, three (3) items display at a time. 

Example

How to program the Promotional Section

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Featured Collections

The Featured collections section provides a space for you to highlight collections that may be of interest to your viewers. This section is automatically populated by PBS but you can overwrite some or all of the items.  

Example

How to program Featured Collections

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User management

Run user reports

As a station admin you have the ability to run reports on all users within your organization or state.  Reports can be viewed on-screen, printed out, or downloaded as a CSV file.   Keep in mind that these reports reflect anyone who has signed up to access your online content, not internal CMS users.This section demonstrates how to run free user registration reports. 

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* Names and emails are blurred for privacy.

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  • The fewer filters used, the more search results returned.
  • The more specific your search criteria, the more accurate your search results.
  • Not all filters need to be used on any search.
  • A search can be conducted by selecting no filters at all except at least one subject.
  • Each time search criteria is modified you must click Generate Report.

Manage users

You can reassign user roles, remove users from the system, and add single or multiple (bulk) users to the system with the user management functionality.  

Please note that this functionality relates to users within your organization, not external users who are registered on your station site.

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Reassign users

If a user in your organization has moved to another organization, you can reassign them to their new organization right from the user management tool. 

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Deactivate users

Deactivating a user deletes a user from your database. 

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Add a single user

Site admins can create accounts for staff members and assign permissions so that when the staff member creates their own account, all of their PBS LearningMedia permissions will be in place and they can get right to work.  This section demonstrates how to create a staff member account and assign permissions.  You must be a site admin to perform this operation.

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