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This section outlines the roles that can be assigned in LearningMedia and the permissions for each role.

Contributor roles and permissions

RolesUserContributorSite EditorSite Admin Content EditorContent AdminService Admin PBS Admin
Supported in custom service (tick)(tick)(tick)(tick)(error)(tick)(tick)(tick)
CONTENT RESTRICTIONS see more about content
Can view all PBS LearningMedia content(error)(error)(error)(error)(error)(error)(tick)(tick)
Can push content to local and national sites(error)(error)(error)(error)(error)(error)(tick)(tick)
Can remove content from local and national sites (error)(error)(error)(error)(error)(error)(tick)(tick)
Can upload media(error)(tick)(error)(error)(tick)(tick)(tick)(tick)
Can add logos (error)(error)(error)(error)(error)(tick)(error)(tick)
Can create content projects (error)(tick)(error)(error)(tick)(tick)(tick)(tick)
Can edit content projects (error)(tick)(error)(error)(tick)(tick)(tick)(tick)
Can delete content projects (error)(tick)(error)(error)(tick)(error)(tick)(tick)
Can create collections(error)(error)(error)(error)(error)(tick)(error)(tick)
Can edit collections(error)(error)(error)(error)(tick)(tick)(error)(tick)
Can delete collections(error)(error)(error)(error)(tick)(tick)(error)(tick)
Can delete unpublished collections*(error)(error)(error)(error)(tick)(tick)(error)(tick)
Can delete published collections*(error)(error)(error)(error)(tick)(tick)(error)(tick)
Can create assets and resources(error)(tick)(error)(error)(tick)(tick)(tick)(tick)
Can edit assets and resources(error)(tick)(error)(error)(tick)(tick)(tick)(tick)
Can delete unpublished assets and resources (work in progress)(error)(tick)(error)(error)(tick)(tick)(tick)(tick)
Can submit content(error)(tick)(error)(error)(tick)(tick)(tick)(tick)
Can reject content (error)(error)(error)(error)(tick)(tick)(tick)(tick)
Can publish content (error)(tick)(error)(error)(error)(tick)(tick)(tick)
Can unpublish content (error)(error)(error)(error)(tick)(tick)(tick)(tick)
Can delete published content (error)(error)(error)(error)(error)(tick)(tick)(tick)
Can view content reports(tick)(tick)(tick)(tick)(tick)(tick)(tick)(tick)
Can view user registration reports(error)(error)(error)(error)(error)(error)(tick)(tick)
Can manage users (error)(tick)(tick)(tick)(error)(tick)(tick)(tick)
Can manage roles (error)(error)(tick)(tick)(error)(tick)(tick)(tick)
Can create contributors (error)(error)(tick)(tick)(error)(tick)(tick)(tick)
Can edit contributors(error)(error)(tick)(tick)(error)(tick)(tick)(tick)
Can delete contributors(error)(error)(tick)(tick)(error)(tick)(tick)(tick)
Can customize local homepage (error)(error)(tick)(error)(error)(error)(error)(tick)

*Future enhancement

Additional Notes

User role

  • User role is intended for custom service only. 
  • Can view only content unique to their own organization.

Contributor role

  • The Contributor role is a custom role. 
  • Can view only content unique to their own organization. An example would be a teacher who uploads several videos using the fast upload form.
  • Contributor can publish content to their local service only.

Site Editor role

  • Can view only content unique to their own organization.

Site Admin role

  • Can view only content unique to their own organization.

Content Editor role

  • Content Editor can unpublish content on a local service only. 
  • Content Editor can delete published content on a local service only. 
  • Content Editor has access to full CMS suite of tools. 

Content Admin role

  • Content Admin role can view only content unique to their own organization.
  • If there is no Content Admin at an organization, PBS Admin plays role of content administrator and approves/publishes content.
  • Can submit logos through the CMS.

Service Admin role

  • Can view user registration reports.
  • Can view all PBS LearningMedia content.

PBS Admin role

  • If there is no content administrator at an organization, PBS Admin plays role of content administrator and approves/publishes content.
  • Can view all PBS LearningMedia content.

LearningMedia user roles self-assigned upon login to website




Works with school personnel, most often at the district level.

Media Specialist 

Works with school personnel on available academic digital resources for PreK-12, usually at the school level, often in the library. 


Consumes LearningMedia content as a learning tool.


Teaches students in a private, non-funded home environment.

Informal Educator

A LearningMedia user who is neither teaching from a home nor a formal school.   


Anyone who does not fit one of the other role descriptions.

K-12/Post-Secondary Educator

Teaches grades K-12 and Post-Secondary students.

Early Childhood Educator

Teaches all pre-K levels.