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This section outlines the roles that can be assigned in LearningMedia and the permissions for each role.

Contributor roles and permissions

RolesUserContributorSite EditorSite Admin Content EditorContent Admin Service Admin PBS Admin
Can upload media(error)(tick)(error)(error)(tick)(tick)(tick) (tick)
Can create content projects (error)(tick)(error)(error)(tick)(tick)(tick)(tick)
Can edit content projects (error)(tick)(error)(error)(tick)(tick)(tick)(tick)
Can delete content projects (error)(tick)(error)(error)(error)(error)(tick)(tick)
Can create collections(error)(error)(error)(error)(error)(tick)(error)(tick)
Can edit collections(error)(error)(error)(error)(tick)(tick)(error)(tick)
Can delete collections(error)(error)(error)(error)(error)(tick)(error)(tick)
Can delete unpublished collections*(error)(error)(error)(error)(error)(tick)(error)(tick)
Can delete published collections*(error)(error)(error)(error)(error)(tick)(error)(tick)
Can create assets and resources(error)(tick)(error)(error)(tick)(tick)(tick)(tick)
Can edit assets and resources(error)(tick)(error)(error)(tick)(tick)(tick)(tick)
Can delete unpublished assets and resources (work in progress)(error)(tick)(error)(error)(tick)(tick)(tick)(tick)
Can submit content(error)(tick)(error)(error)(tick)(tick)(tick)(tick)
Can reject content (error)(error)(error)(error)(tick)(tick)(tick)(tick)
Can publish content (error)(tick)(error)(error)(error)(tick)(tick)(tick)
Can unpublish content (error)(error)(error)(error)(tick)(tick)(tick)(tick)
Can delete published content (error)(error)(error)(error)(error)(tick)(tick)(tick)
Can view content reports(tick)(tick)(tick)(tick)(tick)(tick)(tick)(tick)
Can view user registration reports(error)(error)(error)(error)(error)(error)(tick)(tick)
Can manage users (error)(tick)(tick)(tick)(error)(tick)(tick)(tick)
Can manage roles (error)(error)(tick)(tick)(error)(tick)(tick)(tick)
Can create contributors (error)(error)(tick)(tick)(error)(tick)(tick)(tick)
Can edit contributors(error)(error)(tick)(tick)(error)(tick)(tick)(tick)
Can delete contributors(error)(error)(tick)(tick)(error)(tick)(tick)(tick)
Can customize local homepage (error)(error)(tick)(error)(error)(tick)(tick)(tick)

*Future enhancement

Notes about user roles

  • Content Editor can unpublish content on a local service only. 
  • Content Editor can delete published content on a local service only. 
  • Service Admin can also view user registration reports
  • Contributor can publish content to their local service only.
  • If there is no content administrator at an organization, PBS Admin plays role of content administrator and approves/publishes content.
  • User role is intended for custom service only.  Can view only content unique to their own organization.
  • The Contributor role is a custom role. Can view only content unique to their own organization. An example would be a teacher who uploads several videos using the fast upload form.
  • Content Editor has access to full CMS suite of tools.  Can view only content unique to their own organization.
  • Content Admin role can view only content unique to their own organization.

LearningMedia user roles self-assigned upon login to website




A person who works in with school personnel, but most likely at the district level.

Media Specialist 

A person who works with school personnel on available academic digital resources for PreK-12, likely at the school level, often in the library. 


A person who consumes LearningMedia content as a learning tool.


A person who teaches students in a private, non-funded home environment.

Informal Educator

A LearningMedia user who is neither teaching from a home nor a formal school.   


Anyone who does not fit one of the other role descriptions.

K-12/Post-Secondary Educator

A person who teaches grades K-12 and Post-Secondary students.

Early Childhood Educator

A person who teaches all pre-K levels.