Where you are in the content contribution process:


View the tutorial (view more tutorials)

What is an asset?

An asset holds elements such as the poster image, media file, and ownership and rights information.  It wraps metadata around your media object and is a necessary step when creating a resource. View asset metadata

How to create an asset

  • From the left side navigation menu, click the arrow next to CMS to expand the menu and display all objects. Click Assets (Figure 1.1).
  • Create the asset in one of the following ways:
    • In the upper right corner, click ADD ASSET (Figure 1.2).
    • In the upper right corner, click the Create dropdown menu and click Asset (Figure 1.3).

Figure 1

  • The content project name should be prefilled but if not, simply start typing the name of the content project in the textbox provided.  When a list of matches appears, click the content project you want (Figure 2.1).
  • In the Title textbox, type the title of your asset (Figure 2.2). Example: The Adventures of a Ninth Grader  (warning) This is a required field.
  • In the Asset code textbox, type a custom asset code, if desired (Figure 2.3). Make sure that it is related to the content and be sure to include a dash between words. Example: adventures-of-ninth-grader (lightbulb)If left blank, this field automatically populates upon save.
  • The Slug field auto-populates upon saving the asset (Figure 2.3). You do not need to type anything in this box.  
  • Click Save and continue (Figure 2.4).

When manually adding an Asset code or slug, include only letters, numbers, underscores, and hyphens.  Be sure there are no spacesCorrect: my-asset2  Incorrect: my asset2

Figure 2

  • If you want your asset to open in a new browser tab, after initially saving your asset, click the Open in new tab checkbox (Figure 3). 

Figure 3

How to add media

At this point in the process, you should have already loaded all of the media files you want to use in your PBS LearningMedia project.  Click here to learn how to add media files

  • To the right of Media, click Show (Figure 1).

Figure 1

  • In the textbox provided, type the title or word(s) that are included in the title of the media file you want to add (Figure 2.1).
  • Click Search (Figure 2.2) or press Enter on your keyboard.

Figure 2

  • Search results appear in a popup window. Click the checkbox next to the file(s) you want to use (Figure 3.1).  (info) More than one file can be selected.
  • Click Add Media at the bottom of the popup box (Figure 3.2).
  • To search again, type search criteria into the textbox provided at the top of the page and click Search (Figure 3.3).

Do not click the grey Add Media button in the upper right side of the popup box unless you want to add new media from this page (not recommended).


If the result you are looking for does not appear, be sure the media file is not being used in another asset. A media file can be used in one asset only.

Figure 3

  • The selected files appear on the left side of the page. Click the Is primary checkbox next to the media file that is the primary media for this asset. 
  • Click the Is alternate language primary checkbox if a non-English media file is being used in addition to the English language file (Figure 4).  If you have no alternate language file, do not click the alternate language checkbox.  Figure 4 displays an English video as the primary video and a Spanish video as the alternate language video.

If you do not click Is Primary, your file will fail!


 Learn how to delete media files

The option to delete media files appears only after media files have been added to the page and the page has been saved.

  • In Delete column, click the checkbox next to the media file you wish to delete (1).
  • Click Save and continue editing to save this page and remain on the page or Save to save this page and return to the main asset directory (2).
  • The media file is gone from the page.

Figure 4

How to add a poster image

What is a poster image?

Learning Media requires a poster image for all assets. Poster images are 1920x1080 high resolution images that are resized automatically to thumbnails placed on search results pages and as the large representative image on resource pages (i.e. the image you see before you hit the play button). 

Search results thumbnail

Large representative image on resource

Poster images should be a 16:9 aspect ratio. Ideal resolution is 1920x1080 pixels with a minimum resolution of 960x540 pixels.  Poster images are generally only added for the main video file asset or any assets that are part of a media gallery.  This is a required field. See media format guidelines to learn more

  • To the right of Poster image, click Show (Figure 1).

Figure 1

  • Click Choose File to search your computer for the image you want to use (Figure 2). Your image should be 1920 pixels wide x 1080 pixels high.

Figure 2

  • Locate the image and add/open it (Figure 3).

Figure 3

  • After saving the page, the image is added to your asset. If you want to clear the image completely, click the checkbox next to Clear and save the page (Figure 4.1).
  • If you want to add a different image, click Choose File again and repeat the instructions in Figure 3 (Figure 4.2).

Figure 4

How to add media files and transcripts

This section should be used to link to any files that are stored externally (i.e.: outside of the pbslearningmedia.org domain). This section is also where you add the link for your pointer asset. 

  • To the right of Media Files and Transcript, click Show (Figure 1).

Figure 1

  • In the External link textbox, type the full URL to the pointer asset (Figure 2).

Figure 2

How to add metadata

When copying text from an outside source such as Microsoft Word or any other type of document, you must first paste it into a text editor such as Notepad.  After pasting it into a text editor, copy and paste the text into the PBS LearningMedia CMS.  This removes any existing formatting that may compromise the appearance of your asset.

  • To the right of Metadata, click Show (Figure 1).

Figure 1

 

  • In the Description text field, type a short paragraph that is descriptive of the asset content (Figure 2.1).  Even though this text does not surface on a single resource, it's a good idea to include it in case your asset ends up being part of a media gallery at some point. (warning) Maximum character length: 300 including spaces.
  • Click the Media type general dropdown menu and click the type of media you are adding (Figure 2.2).
  • The Media type specific options are based on what kind of Media type general was selected.  Click the Media type specific dropdown menu and click the media type you are adding (Figure 2.3).

Figure 2

  • In the Content flags section, click the checkboxes that apply (Figure 3.1). Content flags indicate if a resource contains material classified as potentially offensive to the user. See mature content policy
  • In the Content flags description textbox, type supportive text providing more details about the content flag being used (Figure 3.2).

Figure 3

  • In the Audience section, click the radio button next to Educator and Learner or Educator Only (Figure 4.1). The Audience specifies for whom the asset is intended.  (warning) This is a required field.
  • The Date created field is automatically generated and cannot be modified (Figure 4.2).

Figure 4

How to add ownership and rights

 Click here to see where ownership and rights information surface on a resource in a browser
 


  • To the right of Ownership and Rights, click Show (Figure 1).

Figure 1

  • In the Rights copyright textbox, type any copyright text that should appear with the asset (Figure 2). (lightbulb)Example: © PBS. All rights reserved.

We cannot accept Creative Commons or Public Domain materials!


To manually add a copyright symbol:

  • Windows: hold down the ALT key and, using the number pad on the right side of your keyboard, type 0169. 
  • Mac: hold down the Option key and press the letter "g."

(warning) This is a required field.

Figure 2

 

(warning) This is a required field.

Figure 3

 

  • Click the Rights summary dropdown menu and click the option that reflects the permissions your content allows (Figure 4).  View permitted uses of content

If no rights summary is assigned, the asset will default to Stream Only.

Figure 4

 

  • In the Available from date textbox, type the date your content is available online (Figure 5).  Click the calendar icon to bring up a calendar picker and click a date on the calendar or click yesterday's, today's, or tomorrow's date.

To save time, click the Today link next to the calendar icon if the available from date should be the current day.

Figure 5

 

  • In the Expiration date textbox, type the date you want your asset to expire and no longer viewable by users (Figure 5).  Click the calendar icon to bring up a calendar picker and click a date on the calendar or click yesterday's, today's, or tomorrow's date. 

To save time, click the Today link next to the calendar icon if the expiration date should be the current day.

Figure 6

  • When finished, click Save and continue editing to save the asset and remain on this page or Save to save the asset and return to the main Asset directory (Figure 7).

Figure 7

How to add attributions

Add attributions at the content project level or at the resource level.  You do not need to add them at the asset level.

Click here to learn how to add attributions at the content project level

How to add accessibility indicators

Accessibility indicators are designations assigned to assets that indicate specific media characteristics which may affect users with disabilities.  Learn more about Accessibility Indicators


 Click here to see where accessibility indicators surface on a resource in a browser
 
  • In the Accessibility indicators section, click Show (Figure 1).

Figure 1

  • Click the checkboxes that apply (Figure 2.1).  Learn more about each selection
  • When you have finished adding all of your asset information, click Save and continue editing to save this page and remain on the page or click Save to save this page and go to the main asset directory (Figure 2.2).

Figure 2

 

Repeat the above steps for every asset you want to add.