What is a collection?

A collection is a named group of resources that has additional metadata and associated graphics.  Collections are a good way to organize a large amount of related content.

There are two types of collections:

This section demonstrates how to create a single collection.  Learn how to create a multi-level collection

Presentation

How to create a collection

Be sure all required fields are filled out before saving.  If you leave a required field unpopulated and attempt to save your file, images will not be retained.

  • From the main dashboard on the left hand navigation menu under the CMS section, click Collections (Figure 1).

Figure 1

 

  • In the upper right side of the screen, click Add collection (Figure 2).

Figure 2

 

  • In the Title textbox, type a Title for your collection (Figure 3.1).
  • Click the Collection template dropdown menu and click Single collection (Figure 3.2).
  • Click Save and continue editing (Figure 3.3).

The URL field auto-fills when the page is saved.

Figure 3

  • In the Featured asset textbox, being typing the title of the asset you want to include (Figure 4.1). When the options displays, click the asset you want to use.
  • Click Show next to the Metadata section title to begin adding your metadata (Figure 4.2).


 See where the Featured Asset appears on your collection

click image to expand

Figure 4

Add Metadata

When copying text from an outside source such as Microsoft Word or any other type of document, you must first paste it into a text editor such as Notepad.  After pasting it into a text editor, copy and paste the text into the PBS LearningMedia CMS.  This removes any existing formatting that may compromise the appearance of your collection.

  • In the Short description textbox, type a short description for your collection (Figure 5.1).  (info) The short description appears in the search results page.
  • In the Long description textbox, type a long description for your collection (Figure 5.2).  (info) The long description appears on the main collection page.
  • Type some keywords in the Keywords textbox (Figure 5.3). (info) Keywords are used to help a user search for your collection using the search textbox in the top left side of the page.
  • In the Category section, click the checkbox next to each category that is relevant to your collection (Figure 5.4).
  • In the Subject section, click each checkbox that that best reflects the subject area of your collection (Figure 5.5).
  • Click Save and continue editing (Figure 5.6).
 Click here to see where the short description appears on the search results page
 
 Click here to see where the long description appears on the collection page
 

Figure 5

 

Add Related Resources

  • Click Show next to the Related Resources section title (Figure 6).

Figure 6

 

  • In the search textbox, type the name of the resource you want to add (Figure 7.1).
  • Click Select (Figure 7.2).

This step and the next step must be repeated for each resource you want to add to the collection.

Figure 7

 

  • From the search results list, click the checkbox next to each resource you wish to include (Figure 8.1).
  • Click the Action dropdown menu and click Add resources to collection (Figure 8.2).
  • Click Go (Figure 8.3).

Figure 8

 

  • Each resource you have selected displays on the collection page.  In the Order column, type a 0 next to the resource you wish to appear first in the list and type subsequent numbers next to each resource in the order you wish them to appear (Figure 9). (warning) Poster image, Type, and Delete checkbox do not appear until the page has been saved.

Items appear in ascending order.  0 is the first item at the top of the list.  If no numbers are assigned the related resources will appear in alphabetical order.

Figure 9

 Click here to see where resources appear on the Collection page
 

 

Add Collection Graphics


ImageSpecsWhre it displays
Thumbnail
  • 16:9 ratio
  • Minimum size: 600 pixels wide by 338 pixels high
  • Maximum size: 1920 pixels wide by 1080 pixels high
Search engine results
Banner1170 pixels wide by 150 pixels highAcross the top of main collection page
Feature Image
  • 1:1 ratio
  • Minimum size: 500 pixels wide by 500 pixels high
  • PBSLearningMedia.org search results and pages highlighting collections
  • Browse pages


  • Click Show next to the Collection Graphics section title (Figure 10).

 Figure 10

 

  • Click the Choose File next to Thumbnail to search your computer for a thumbnail image to add to your collection (Figure 11.1). In the Thumbnail Alt textbox, type text that is descriptive of the image. This is the text that people see when they roll their mouse over the image. This is also helpful for screen readers and SEO. The thumbnail image appears as the representative image when your collection is shared on social media sites. Thumbnail image should have a 16:9 ratio with a minimum size of 600 pixels wide by 338 pixels high and a maximum size of 1920 x 1080.
  • Click the Choose File next to Banner to search your computer for a banner image to add to your collection (Figure 11.2). In the Banner Alt textbox, type text that is descriptive of the image. This is the text that people see when they roll their mouse over the image. This is also helpful for screen readers and SEO. Banner image should be 1170 pixels wide by 150 pixels high.
  • Click the Choose File next to Feature Image to search your computer for a thumbnail image to add to your collection (Figure 11.3). In the Feature Image Alt textbox, type text that is descriptive of the image. This is the text that people see when they roll their mouse over the image. This is also helpful for screen readers and SEO. The Feature Image appears across all instances of your collection on the PBS LearningMedia website. Feature image should have a 1:1 ratio with a minimum size of 500 pixels wide by 500 pixels high. 

Figure 11

 Click here to see where the thumbnail image appears on the search results page
 
 Click here to see where the banner image appears on the Collection page
 

Add Attributions

  • Click Show next to the Attributions section title (Figure 12).

Figure 12

 

  • Click the Role dropdown menu and click the role you want to add (Figure 13.1).
  • Click the Entity dropdown menu and click the organization you want to add (Figure 13.2).
  • In the textbox under the Text column, type supporting text for the attribution (Figure 13.3).
  • Click Save (Figure 13.4).

You can add an unlimited number of Attributions.  If the selected organization has an associated logo in the database, the logo will appear upon selecting an entity

Figure 13

 Click here to see where attributions appear on the Collection page
 

 

Add Credits

  • Click Show next to the Collection Credit section title (Figure 14).

Figure 14

 

  • In the Credits textbox, type any credits you want to add (Figure 15.1). 
  • Click Save (Figure 15.2).

All credits you added at the content project level appear on your collection so you do not need to add them again here.  If you add them again here they will appear twice.

(info) The text editor provides the following functionality:

  1. Format text - Highlight the text you want to format and click these buttons to format.
  2. Link text - Highlight the text you want to link and click the link icon. To unlink text, hightlight the link and click the broken link icon.
  3. Add an image - Click the image icon to add an image to the page. 
  4. Add bullets - Click the unformatted or numbered bullet icon to add bullets to your page.
  5. Use preformatted text - Highlight the text you want to format and click the dropdown menu to select a preformatted text style.
  6. Add HTML - Click the HTML icon to add and format text in HTML.

 

Figure 15

 Click here to see where credits appear on the Collection page
 

 


Your collection views

See how many times people have viewed your collection right from the collection page.

  • Click into the collection and at the bottom of the Record section, find the Collection view count label (Figure 1). The number reflects how many times that particular collection has been viewed. 

Figure 1